With the Atlas and FACTS integration, you can automatically sync your Atlas lessons directly into your FACTS classes. This eliminates double data entry while ensuring your lesson plans and homework assignments are seamlessly published to FACTS every single night.

⚠️Important Warning

Lessons pushed from Atlas will overwrite any existing Lesson Plan and Homework Notes data in your corresponding FACTS classes. Please make sure your lesson plans in Atlas are complete before running a manual sync or letting the overnight sync run.

Prerequisites & Pre-Setup Requirements

Before you can link your Atlas courses to FACTS, verify the following:

• Admin Setup: Both your Atlas Admin and FACTS Administrator must complete the system-level configuration. If you're an admin, click here to view FACTS Settings in Atlas. 

• Matching Email Addresses: Your email address in Atlas must be identical to your email address in FACTS. If they do not match, the integration will not be able to map your classes. Contact your system admin (Support > Your Support Team) to fix your email address in Atlas, or in FACTS. 

How Atlas Content Appears in FACTS

When creating lessons in Atlas, lesson plan fields map directly into FACTS sections:

Setting Up Lessons Links & Managing Sync Settings

You can set up and manage your FACTS integration from two primary locations in Atlas: Unit Lesson List or My Lessons by Week (Weekly Planner).

FACTS Setup from Unit Lesson List

1. Open your course in Atlas and navigate to the Unit planner > Show Lessons > Unit Lesson List view.

2. Click the ↻ Sync FACTS Classes button at the top of the lesson list.

3. 

4. In the setup modal, select the specific FACTS Class / Section that corresponds to your Atlas course.

5. Click Save to save your selection. This will NOT push any data to FACTS. Your changes will be synced automatically during the next overnight sync, and the data will be available in FACTS the following day.

6. To push your updates immediately without waiting for the overnight sync:

   1. Change the date in Sync lessons scheduled after from its default setting (the admin-defined date, likely the first day of school) to today’s date or another date within the desired sync range in the Days ahead to sync. 

   2. Then click Sync Now to push the updates immediately to FACTS.

FACTS Setup from My Lessons by Week

1. Navigate to My Atlas > My Lessons (My Lessons by Week).

2. You’ll see a green flag for courses with lessons linked to FACTS and a gray flag for courses with no lessons linked to FACTS. Click either flags to initiate the setup process.

3. 

4. In the setup modal, select the specific FACTS Class / Section that corresponds to your Atlas course.

5. Click Save to save your selection. This will NOT push any data to FACTS. Your changes will be synced automatically during the next overnight sync, and the data will be available in FACTS the following day.

6. To push your updates immediately without waiting for the overnight sync:

   1. Change the date in Sync lessons scheduled after from its default setting (the admin-defined date, likely the first day of school) to today’s date or another date within the desired sync range in the Days ahead to sync. 

   2. Then click Sync Now to push the updates immediately to FACTS.

Sync Schedule & Manual Triggering

• Nightly Automatic Sync: Atlas automatically pushes updated lessons into FACTS every night between 10:00 PM and 1:00 AM (Pacific Time).

• Manual "Sync now": If you make last-minute edits or want to check your work immediately in FACTS, trigger a manual sync for one course at a time using the Sync now option in either setup location.

FACTS FAQ

General Overview & Availability

1. What is the Atlas > FACTS Integration?

The integration bridges Atlas and FACTS to streamline teacher workflows by eliminating duplicate data entry. Lesson details entered in Atlas can automatically sync to the FACTS Parent Portal, allowing educators to plan seamlessly in Atlas while providing complete visibility to parents and students in FACTS.

2. How can my school get notified or join the beta program?

To join the interest list or request participation in the beta program, please email kindall.dobson@faria.org. A limited number of schools will be selected for beta testing.

Getting Started & Onboarding

3. How do I get started if I am not currently using Atlas?

The onboarding process depends on your current platform:

• For CurriculumTrak Schools: Email kindall.dobson@faria.org to receive a quote, schedule a personalized demo, review migration timelines, and address questions.
• For New Schools: Email kimberlybormann@faria.org to discuss school needs, arrange a custom demo, and answer team questions.

4. What are the key setup steps to connect Atlas and FACTS?

1. Atlas Super admin enables the FACTS feature
2. FACTS admin at the school reviews the manual and provides an API key in the Atlas Admin settings for FACTS
3. Teachers must individually link their Atlas courses to the correct FACTS classes
4. Atlas admin can select the starting date of syncs, and if it runs nightly

5. What requirements must be met for course mapping to function correctly?

To ensure a successful mapping, user emails in Atlas must match their registered FACTS email addresses exactly.

Teacher Experience & Functionality

6. How does lesson details syncing work for teachers?

Schools can configure up to two customizable lesson detail fields in Atlas, for instance, a Details field and an Additional Details field (can be labeled "FACTS" or "Homework"). The Details field will be mapped to the Lesson Plan field in FACTs, while the Additional Details field will be mapped to the Homework Notes field in FACTS. 

7. Where does the Additional Details field display in FACTS?

Content entered into the Additional Details field in Atlas syncs exclusively to the Homework Notes section in FACTS. This provides parents and students with a single, consolidated location to review assignments and objectives.

8. What sync schedule and sync behaviors should we expect?

Key synchronization rules include:

• Sync Frequency: Lesson updates run on an overnight sync cycle.
• One-Way Overwrite: The sync operates strictly 1-way (Atlas to FACTS) and overwrites existing FACTS content for scheduled dates. Always ensure your sync dates are intended to be updated.
• Formatting & Formatting Elements: Because FACTS does not support all rich-text and editor elements available in Atlas, certain complex elements (like embedded images) may not render or may disappear if modified directly within FACTS.

9. I'm not a current Atlas school, but I'm interested in getting started. What are the next steps?

First, welcome! We're glad you're interested in Atlas and would be happy to answer any questions you have.

• If you're a current Curriculum Trak school interested in upgrading to Atlas, the first step is to email kindall.dobson@faria.org. Kindall will provide you with a quote, schedule a personalized demo for your team, discuss migration timelines, and answer any questions you may have.
• If you're brand new to Atlas and are not currently using Curriculum Trak, simply email kimberlybormann@faria.org. Kimberly will schedule a time to learn about your school's needs, provide a personalized demo of Atlas, and answer any questions from your team.

10. What will the experience be like for teachers?

The workflow will feel very similar to what teachers experienced in Curriculum Trak, although it won't be identical.

The goal is to eliminate duplicate work by allowing teachers to enter information once in Atlas and automatically share designated lesson details with parents via the FACTS Parent Portal.

Within Atlas, schools can configure up to two lesson fields. For example, you might use:

• Details – sync to Lesson Plans in FACTS.
• Additional Details – sync to Homework Notes in FACTS.

Teachers simply enter the appropriate information into the designated box, save their lesson, and the content will sync automatically. This allows teachers to continue planning in Atlas while seamlessly sharing the information students and families need in FACTS.

11. How quickly do updates to lessons in Atlas show up in FACTS? 

Overnight sync, unless the teacher forces a "Sync Now” process. 

12. What if teachers have already entered lessons in FACTS and then switch over to creating and syncing lessons in Atlas? 

FACTS does not support multiple lessons on the same date. Therefore, any lessons pushed from Atlas to FACTS will overwrite existing lessons for that date.

13. Will admins be able to see who is syncing lessons to FACTS and where their lessons are going from within Atlas? 

This isn’t available in the current version, though it’s likely to come in a future update

14. Will admins be able to support a teacher in their integration process (i.e. - complete steps for the sync to work on their behalf)? 

This isn’t available in the current version, though it’s likely to come in a future update.

15. Will lesson attachments sync to FACTS? 

This isn’t available in the current version, though it’s likely to come in a future update. 

16. I understand that editing a lesson containing images in FACTS will cause the images to be removed, since FACTS doesn’t support images. If I accidentally make a change in FACTS, is there a workaround to restore them?

Workaround: restoring images removed accidentally in FACTS

Lessons sync to FACTS nightly, but only lessons with new changes are pushed. To restore the images:

1. Open the lesson in Atlas and make a minor edit.
2. Wait for the nightly sync, which will push the lesson with its images.

To update immediately: after editing the lesson in Atlas, click Sync FACTS Classes in the Unit Lesson list, then click Sync Now in the pop-up.

17. Can teachers turn off syncing their lessons to FACTS?

Yes. Teachers can click the Sync FACTS Classes button in the Unit Lesson list, or the green flag next to the course in My Atlas > My Lessons > My Lessons by Week. The pop-up that appears lists the courses being synced. Uncheck all the courses in that list, and the course will no longer be linked to FACTS.

18. If my lesson in Atlas doesn’t have dates assigned, will it be pushed to FACTS?

No. Only lessons with assigned dates are pushed to FACTS.

19. What if I have two lessons scheduled on the same date, given that FACTS allows only one lesson per day?

Both lessons will appear in FACTS on that day, combined into a single entry with each lesson’s title as a header separating them.