To attach a Google Drive file, select Add an Attachment, then Google Drive, pick your files and select Select. Google still controls who can open the file, so colleagues in Atlas only see it if it is shared with them, with your school Google account or with anyone who has the link.
For teachers who attach Google Drive files in Atlas and need colleagues to be able to open them.
| I want to | Go to |
|---|---|
| Make sure colleagues can open my file | Manage access permissions |
| Attach a Google Drive file | Attach Google Drive files in Atlas |
| Keep links working when a teacher leaves | When a teacher leaves the school |
| Switch to my school Google Drive | FAQ |
Watch the Google Drive video.
Manage access permissions
Google manages document permissions, even when the document is attached in Atlas. Other Atlas users can open a Google attachment if the file is:
- shared with one or more colleagues directly
- shared with your school Google account
- set to Anyone with the link can view
Otherwise, Atlas users must ask you for permission to view the file.
If you change a file in Atlas from Private to Public or Shared, the new settings apply without re-attaching it. The file stays unsearchable in Atlas until you remove it and attach it again.
Set or edit Google permissions
Open the Google document you want to link or update.
Select the Share icon in the top right corner.
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Choose who to share with:
- other Google users, by name or email address
- all users in your school Google account
- anyone with the link
Anyone with the link means anyone on the internet could view the document.
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Select Done, then go to Atlas and attach the document with the Google Drive icon.
Attach Google Drive files in Atlas
Select Add an Attachment for the category you want.
Select the Google Drive link.
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Find the files in your Google Drive. You can select several at once. Select Select to upload them into Atlas.
When a teacher leaves the school
Preserve the Google Docs a leaving teacher attached in Atlas in one of these ways. In each case, the links in Atlas stay intact.
- Before leaving, the teacher uses Change owner to give their Google Docs to a teacher who is staying.
- A Google user or admin moves the files into a Google Shared Drive, which works in most cases. See Google's documentation for supported features.
- When the teacher's Google account is deleted, your Google Admin uses Transfer Drive docs to a new owner. This keeps the URL and the permissions the original owner set.
When you plan how teachers store Google Docs for Atlas, consider Google Shared Drives (available in some school Google accounts). Docs in a Shared Drive belong to the school Google account, not to individual accounts. Your Google Admin and designated Shared Drive members can add and remove teachers, and links stay the same even when a Google user is deleted.
FAQ
Atlas keeps opening my personal Gmail Drive. How do I switch to my school Drive?
Logging out of Atlas does not reset the connection. Clear your browser cache and make sure Cookies and other site data is selected when you clear browsing data. This resets the connection so you can choose a different Drive.